Direct notice of PhysednHealth student data practices for school-authorized educational use.
Last updated: July 23, 2026
This notice is provided by PhysednHealth, operated by De Monfort LLC.
Website: https://www.physednhealth.com
Privacy & Security Policy: https://www.physednhealth.com/privacy-and-security/
Email: awesome@physednhealth.com
Phone: (202) 579-9172
Mailing address: 8829 Gerren Ct Charlotte NC 28217
PhysednHealth is a K–12 physical education, health, wellness, assessment, scoring, reporting, and planning platform. Schools and districts use PhysednHealth to create classes, manage PE assessments, collect scores, track student progress, generate reports, and support instructional planning.
Ed is PhysednHealth’s teacher-facing planning assistant. Ed helps teachers generate lesson plans, assessment-day plans, rubrics, activities, stations, sub plans, workouts, and other instructional materials.
This notice applies when PhysednHealth is used by or on behalf of a school or district and student personal information is collected from or about children under 13. It may also be shared with parents and guardians as a best-practice notice for all students.
PhysednHealth may collect the following categories of student information when provided by the school, district, teacher, authorized student, or integrated system:
Student name or school-provided student identifier.
Student email, username, date of birth (optional), gender (optional), single sign-on identifier, or login credential information, if used by the school or district.
School, district, class, teacher, grade, roster, group, and assignment information.
Physical education, fitness, skill, wellness, rubric, or specialized assessment scores.
Pre, mid, and post assessment data.
Teacher-entered observations, notes, student reflections, and report information.
Technical information needed to operate the service, such as login records, IP address, browser/device information, session records, and security logs.
Ed planning inputs and outputs, such as class context, teacher prompts, generated plans, and instructional materials. Teachers should avoid entering unnecessary student-identifiable or sensitive student-specific information into Ed prompts.
To provide the PhysednHealth service to the school or district.
To create and manage classes, rosters, assessments, scores, reports, and instructional resources.
To support physical education, health, wellness, and school-authorized educational reporting purposes.
To generate teacher-facing planning materials through Ed.
To authenticate users and support school-authorized integrations such as SSO, LMS, SIS, or roster systems.
To provide support, troubleshoot, protect security, prevent misuse, maintain the platform, and comply with legal or contractual obligations.
PhysednHealth, operated by De Monfort LLC, is the only operator that collects or maintains student personal information through the service. PhysednHealth does not share, sell, rent, or disclose student personal information to any third party for that party’s own use. Student information is disclosed only as needed to provide and support the service, as directed by the school or district, or as required by law, and only to:
Authorized school or district personnel, such as teachers, administrators, IT staff, and authorized program leaders.
Parents or guardians when access is directed or authorized by the school or required by applicable law.
Amazon Web Services, Inc. (AWS), 410 Terry Avenue North, Seattle, WA 98109-5210, https://aws.amazon.com — service provider for the cloud hosting, data storage, and security infrastructure on which PhysednHealth operates. AWS processes information solely to provide infrastructure services to PhysednHealth.
OpenAI OpCo, LLC (OpenAI), 1455 3rd Street, San Francisco, CA 94158, https://openai.com, privacy@openai.com — service provider for the AI processing that powers Ed. Teacher-entered prompts and relevant class context are processed through OpenAI’s API to generate planning outputs. OpenAI processes this information solely to provide API services to PhysednHealth; under PhysednHealth’s API terms with OpenAI, this information is not used to train OpenAI’s models and is not used for OpenAI’s own advertising or other commercial purposes. All inquiries about the service’s data practices should be directed to PhysednHealth at awesome@physednhealth.com.
School-authorized SSO, LMS, SIS, roster, or integration providers.
Government, legal, or safety-related recipients when disclosure is required by law or necessary to protect rights, safety, or security.
PhysednHealth does not sell student personal information. PhysednHealth does not use student personal information for targeted advertising or unrelated commercial profiling. The service-provider disclosures to AWS and OpenAI described above are integral to providing the PhysednHealth service; no other third-party disclosure of student personal information occurs, so no separate consent for third-party disclosure is requested.
Ed is used to generate teacher-facing instructional and planning resources.
Ed is not intended to make autonomous decisions about students.
Student personally identifiable information and assessment data are not used to train core AI models.
Teachers are encouraged to use class-level context and avoid entering unnecessary student names, medical details, disability details, or sensitive student-specific information into Ed prompts.
Ed’s AI processing is provided through OpenAI’s API. OpenAI processes teacher-entered prompts and relevant class context solely to deliver the Ed service to PhysednHealth, not for its own targeted advertising or unrelated commercial uses, and this information is not used to train OpenAI’s models under PhysednHealth’s API terms with OpenAI.
For school-authorized educational use, a school or district may consent on behalf of parents for PhysednHealth’s collection, use, and disclosure of student personal information under COPPA, where permitted by law. PhysednHealth relies on school or district authorization only for use that is for the school’s educational benefit and not for unrelated commercial purposes. Because PhysednHealth’s only disclosures are to the service providers integral to operating the service, to authorized school users, and to parents, consent to use PhysednHealth does not involve consenting to any disclosure of student information to third parties for their own use.
If direct parent consent is required for a particular use, PhysednHealth or the school will provide the parent with the applicable consent process before that collection, use, or disclosure occurs.
If consent is not provided, the student may be unable to access some or all PhysednHealth features that require the information to provide the school-authorized service.
Parents, guardians, schools, and districts may request, as applicable:
Review of student personal information maintained in PhysednHealth.
Correction of inaccurate student information.
Deletion of student personal information.
Refusal to permit further collection or use of student personal information, subject to school program requirements.
Parents should generally contact their child’s school or district first because PhysednHealth is used as a school-authorized educational service. PhysednHealth will support schools and districts in responding to authorized requests.
To make a request directly, schools, districts, or parents may email awesome@physednhealth.com and include the requester’s name and role, the school or district name, and the student identifier used in PhysednHealth. PhysednHealth will take reasonable steps to verify the requester’s authority — for parent requests, by confirming authorization with the school or district — before providing review, correction, or deletion, and will respond to verified requests within 30 days at no charge.
PhysednHealth collects student personal information solely to provide the school-authorized educational service described in this notice, and retains it only as long as reasonably necessary for that purpose: while the school or district’s agreement is active and the information is needed for classes, assessments, scoring, and reporting, and to meet school instructions, contract requirements, security needs, and legal obligations.
After account termination or non-renewal, school data remains available for export for 30 days and is deleted or de-identified within 90 days, unless a different written agreement, legal obligation, or school instruction applies. Residual copies in routine backups expire on the standard backup rotation cycle.
PhysednHealth does not retain student personal information indefinitely for unrelated or secondary purposes.
PhysednHealth maintains a written information security program, with a designated coordinator, containing administrative, technical, and organizational safeguards appropriate to the sensitivity of student personal information, including hosting on Amazon Web Services (AWS) secure cloud infrastructure. PhysednHealth obtains written assurances that service providers will protect student information and use it only to provide services to PhysednHealth.
The full Privacy & Security Policy is available at: https://www.physednhealth.com/privacy-and-security/
FTC, Children’s Online Privacy Protection Rule: A Six-Step Compliance Plan for Your Business: https://www.ftc.gov/business-guidance/resources/childrens-online-privacy-protection-rule-six-step-compliance-plan-your-business
FTC, Complying with COPPA: Frequently Asked Questions: https://www.ftc.gov/business-guidance/resources/complying-coppa-frequently-asked-questions
FTC, 16 CFR Part 312: COPPA Final Rule Amendments, April 22, 2025: https://www.ftc.gov/legal-library/browse/federal-register-notices/16-cfr-part-312-coppa-final-rule-amendments
U.S. Department of Education Student Privacy Policy Office FERPA resources: https://studentprivacy.ed.gov/ferpa
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